Contract management
Different contracts. One portfolio.
Bring leases and supplier contracts together in Kvarto. From offices, shops and warehouses to services for the business – get one overview of contracts, terms and key dates.
- Contracts and appendices
- Read in PDF contracts, review the data and keep the appendices together
- Indices and currencies
- Swedish, Norwegian, Danish and Finnish indices, with support for multiple currencies
- Reports
- Produce reports and export to Excel or PDF
Monitoring
See which decisions are coming up
Notice dates, options and other deadlines are gathered on one timeline. Open the contract straight from the alert when you need to read the terms before a decision.
- Notice periods
- Reminders before the last day to give notice
- Options and deadlines
- See when you need to act to keep a right
- Reconciliations
- Track indexation and service charge reconciliations
See an example: monitoring
Budget and forecast
Follow your costs over time
Track budget and actuals per property and cost type in the operating budget. Use scenario planning to compare how changed leases and planned measures affect future costs.
- Operating budget and actuals
- See variances per property and period
- Forecast
- Project occupancy costs up to ten years ahead
- Scenarios
- Compare alternatives before you decide
See an example: compare scenarios
Internal rent
Allocate costs across the organisation
Allocate occupancy costs by area, share or your own allocation key. Every unit gets a statement that can be traced back to the lease.
- Allocation keys
- Match the allocation to how the premises are used
- Recharge statements
- Produce statements per unit and period
- Entities and accounting
- Link units to group companies
See an example: internal rent
IFRS 16
Accounting from the same lease data
Calculate the right-of-use asset and lease liability from the lease terms. You set the discount rate, assess the lease term and options, and can follow changes over time.
- Calculations
- Discount rate, lease term and payments per lease
- Remeasurements
- Index changes and renegotiations with full history
- Group and currency
- Consolidate data across several companies
See an example: IFRS 16
Kai
What does the lease say?
Kai is Kvarto’s AI assistant. Ask questions about your leases and appendices and get answers with references to the clauses. You can trace every answer back to the document and check the terms.
About Kvarto
Built for organisations that lease their premises
Kvarto brings together leases, occupancy costs and financial follow-up. It builds on more than 15 years of experience advising tenants and on the questions that come up when organisations lease premises.
Want to see how the system fits the way you work? In a walkthrough we start from your questions, your leases and the reports you need.
Contact KvartoFrequently asked questions
Kvarto is built for those responsible for an organisation’s leases and occupancy costs. You can work with both leased premises and owned properties.